---
title: "Example 2: User Groups"
slug: "example-2-user-groups"
updated: 2024-04-05T14:20:21Z
published: 2024-04-05T14:20:21Z
canonical: "support.makershub.ai/example-2-user-groups"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.makershub.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Example 2: Approving with User Groups

User groups can be created so that one member of a group can approve a bill on behalf of the group.

Consider the following approval structure:

- Rachel and Dave work in the AP Department and **one of them** needs to approve a bill.
- John needs to approve all bills.

First, under **User Groups** in **Admin** settings, we would create a user group for the AP Department and add Rachel and Dave as approvers within that group.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/New User Group.png)

Next, we would add the AP Department and John as approvers on all bills.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Example 2 Rules.png)

Now all bills need to be approved by John and either Rachel or Dave.

To expand on the following example, let’s have Rachel as Dave’s boss:

- If Dave approves a bill, Rachel needs to review and approve it
- If Rachel approves a bill it is ready for John’s review.

Our approval workflow would not change. We would first enable **Allow approval above limit**.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Toggle on Allow Approval Above Limit.png)

Then we would navigate to **User Settings** and set **Dave’s approval limit to $0** and **assign Rachel as his Supervisor.**

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Assign a Supervisor.png)

Now, any time Dave approves a bill, Rachel will be added to the workflow as an approver. Any bill Rachel approves will proceed in the approval workflow.