---
title: "Employee Expense Reimbursement"
slug: "expense-reimbursement"
updated: 2025-02-19T16:29:04Z
published: 2025-02-19T16:29:04Z
canonical: "support.makershub.ai/expense-reimbursement"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.makershub.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Employee Expense Reimbursement

In some instances, employees may make purchases using their personal card. With MakersHub, you can extract the line item detail from their receipt and reimburse the employee for their spending.

## How to Reimburse Expenses with MakersHub

When an employee makes a payment with their own personal credit card, they can take a picture or email the receipt to **expenses@makershub.ai.** Please note, the email from where they send it must be **a known user** in MakersHub and added under **User Settings**.

The expense will then populate in MakersHub as a normal **bill**. The only difference is the Vendor Name will be the employee’s name. If the employee does not exist as a vendor in your QuickBooks, you will be able to create them as a vendor.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Employee Expense Reimburse.png)

From here, the expense will follow the standard bill approval process. Once approved, the expense will sync over to QuickBooks as a bill and appear in the Accounts Payable tab.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Expense Reimbursement AP Tab(1).png)

In the Accounts Payable tab, you can add or request the employee’s payment information.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Request Payment Details.png)

You will then have the option to pay via a **bank transfer (ACH), paper check, or ask the vendor for their preferred method of payment.**

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Add a Payment Method.png)

Once you add and **Verify the payment method**, you can then schedule payment.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Schedule Expense Payment.png)

This payment will then follow the regular authorization workflow and the withdrawal from your account to pay your employee will begin on the payment date you set.