---
title: "Import Bills and Credits"
slug: "import-existing-bills"
tags: ["QuickBooks Online", "QuickBooks Desktop", "QBO", "QBD", "Import", "Importing"]
updated: 2026-05-06T18:01:56Z
published: 2026-05-06T18:01:56Z
canonical: "support.makershub.ai/import-existing-bills"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.makershub.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Import Bills and Credits

This article will walk you through importing existing bills from QuickBooks so that they can be reviewed, approved, and paid through MakersHub.

> [!CAUTION]
> **Flagging for Duplicates**
> 
> In order for a bill to be flagged as a duplicate, a bill must be uploaded or imported to MakersHub.

## Importing Bills from QuickBooks

Navigate in MakersHub to the **Bills** tab and select **Action>Import from QuickBooks.**

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image(136).png)

A window will appear showing all of the active bills that do not have a payment record linked to them.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Import Records from QuickBooks(1).png)

You can use the filters to find specific bills. If you do not use the **Memo Line** in QuickBooks, type **“N/A”** in the **Filter by Memo Field** to see all bills not processed by MakersHub**.** Be sure to capitalize both letters in N/A.

![Filter for Bills](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Filter%20for%20Bills.png)

Select the bills you want to import and select **Import Records.**

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Import Bills.png)

Should a record have been previously been imported to MakersHub, a message will appear stating that there is already an existing link to this record.

![Error Message](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Error%20Message.png)

Should you have vendor credits you would like to import, select **Vendor Credits** next to **Type**.

![Vendor Credits](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Vendor%20Credits.png)

Select the credits you want to import to MakersHub and select **Import Records.**

![Import Credits](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Import%20Credits.png)

Your bills will now appear in MakersHub in blue with the **Status** and **Tag** saying **Imported** with all the information from QuickBooks included**.**

![Imported Bills](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Imported%20Bills.png)

Now they are ready to be reviewed, approved, and processed for payment in MakersHub.

## Common Errors When Importing Bills

During the import process, there are a few errors you may see:

- There is already an existing link to this record - This error indicates that MakersHub already has imported this bill.
- Unable to approve the imported record. Unable to create a new supplier record - In this situation, MakersHub is not able to push the record to the Accounts Payable tab, but is populated for review.

## Avoid Duplicate Bills in QuickBooks Online

As mentioned above, MakersHub flags bills as duplicates if they have passed through the system. Those who use QuickBooks Online have the option of an additional safeguard to prevent MakersHub from entering bills with the same vendor and invoice number.

Navigate to QuickBooks. Click the **gear icon** in the top right corner and select **Account and settings**.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Account and Settings.png)

On the left-hand task bar, click **Advanced**. Scroll down to the bottom of the page to **Other Preferences** and click to edit the fields.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/QuickBooks Settings.png)

Toggle on **Warn me when I enter a bill number that’s already been used for that vendor.**

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Warning for Duplicate Vendors.png)

Now, when a bill is approved and pushed into QuickBooks, MakersHub will not be allowed to and an error code will appear next to the bill. When this appears, you know that the bill already exists in your QuickBooks and you can delete the bill in MakersHub.

![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Duplicate Bills.png)