--- title: "Integrating with QuickBooks Desktop" slug: "integrating-with-quickbooks-desktop" tags: ["Integration", "QuickBooks Desktop", "QBD"] updated: 2026-07-28T17:57:43Z published: 2026-07-28T17:57:43Z canonical: "support.makershub.ai/integrating-with-quickbooks-desktop" --- > ## Documentation Index > Fetch the complete documentation index at: https://support.makershub.ai/llms.txt > Use this file to discover all available pages before exploring further. # Integrating with QuickBooks Desktop > [!NOTE] > Prefer to Watch a Video? Click [here](/docs/connect-to-quickbooks-desktop) In this document, we will outline the steps to connect MakersHub with QuickBooks Desktop. This integration will allow MakersHub to record changes and reference any updates in QuickBooks. > [!WARNING] > Before Getting Started > > Log in to QuickBooks Desktop as an admin in single user mode ## Step 1: Download the Web Connector File In MakersHub, select the drop down next to your name in the top right corner. Go to **Integrations** and select **Connect** next to QuickBooks Desktop. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/QBD Connect.png) A popup will appear. Select **Generate QuickBooks Connect File**. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Generate QB Connect File(1).png) Select the **download icon** shown below in red and save the file on your computer in a place that is easily accessible as you will need it in the next step when we run the web connector. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Download Web Conenctor File.png) > [!WARNING] > Need to run the Web Connector on multiple machines? > > The QuickBooks Web Connector is designed to run on one machine. To work around this limitation and allow multiple users to run the web connector, you need to make the IDs of the file unique. See the following article that outlines how to make this adjustment for each additional user before moving on to Step 2: [OwnerID/FileID Revision](https://support.makershub.ai/docs/troubleshooting-quickbooks-desktop-integration?highlight=Unique%20OwnerID%2FFileID%20pair%20value%20required) ## Step 2: Run the Web Connector File Now we are going to run the QuickBooks Web Connector so that MakersHub and QuickBooks can communicate with each other. Navigate to QuickBooks. Go to **File>App Management>Update Web Services**. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228223574.png) Next, the Web Connector window will appear. Select **Add an Application.** ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228249858.png) And select the web connector file we saved in the previous step and click **Open***.* ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228327580.png) You will then be asked to authorize a new web service. Click **OK**. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228369475.png) A new window will appear for the QuickBooks Application Certificate. Select **Yes, always; allow access even if QuickBooks is not running***.* This allows us to log changes made even if QuickBooks is not open. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228388202.png) When asked are you sure, select **Yes***.* ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228435749.png) Now next to **Login as** select **Admin**. Then click **Continue…** ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228459530.png) Then click **Done.** ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228740986.png) ## Step 3: Update the Password Leave the QuickBooks Web Connector open. Go back to MakersHub. Under the QuickBooks Desktop Integration, **copy the password**. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228774251.png) Navigate back to the QuickBooks Web Connector. Click the check box next to MakersHub Connect. A popup will appear asking for the password for the Web Connector. **Paste the password** we copied and click **OK**. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228759847.png) You will be asked if you want to save the password. Select **Yes**. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228860319.png) **Check the box next to the MakersHub Connect** application. Then click **Update Selected**. This will begin the process of syncing your files to MakersHub. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/image-1707228874971.png) > [!WARNING] > Running Web Connector for Multiple Files > > When running the web Connector for Multiple QuickBooks files you must either: > > 1. Have the Web Connector open and all QuickBooks files closed. > 2. Have only the specific QuickBooks file open that you want to run the Web Connector for. Once the Application Progress and Total Progress are at 100%, you may exit out of the Web Connector. ## Step 4: Verify Your Connection To verify all of your records were synced, go to MakersHub, select the drop down next to your name in the top right corner, and click **Integrations**. From there click the **View Connection** button next to QuickBooks Desktop. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/2026-07-28_12h25_05.png) Select the **Integration Data** tab. Here you can see the number of records that were imported and the records themselves by clicking the dropdown. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/View integration data.png) Once you verify your records are connected, you are ready to process your first bill! > [!WARNING] > Additional Steps: Multiple AP Accounts > > If you have multiple AP Accounts, follow these additional steps below to select the default AP account. Navigate to the **Chart of Accounts.** ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/2026-07-28_12h18_03.png) Select your Default AP Account from the dropdown. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Ap Account.png) Click **Update Settings** to save the changes. ![](https://cdn.document360.io/1b554e23-2d1e-483c-9fb1-9be0ba01e89c/Images/Documentation/Update settings.png)