Schedule and Authorize a Payment

Now that you have a verified method of payment, you can Schedule Payment in the Accounts Payable tab.

Schedule Payment for a Single Bill

To pay a single bill, click Schedule Payment. 

If you want to take advantage of payment discounts, select Apply.

Confirm the payment amount. To change the amount, type the desired payment amount in the text box under Amount.

Confirm the Pay From and Pay To account. Click on the field to make changes.

Confirm when you want the payment to be processed by editing the Payment Date.

When ready, click Schedule Payments.

Schedule Payments for Multiple Bills

To select multiple bills you want to pay, click the check boxes to the left of their name and select Schedule Payment at the top of the screen.

Select Apply to recognize any payment term discounts.

Confirm the amount is correct. Click on the amount to make changes.

Confirm the Pay From and Pay To accounts. Click on the field you want to change to make edits.

Select the Payment Date for when you want payment to be processed.

By default, payments will be consolidated together by vendor. To record separate payment transactions for each bill, select Schedule Payment Individually.

When ready, select Schedule Payments.

Make Changes to a Scheduled Payment

Once scheduled, the payment will appear in the Payments tab where it will be routed for authorization based on the Authorization Workflow found under Payment Settings. Users will only see payments pending their authorization unless they have Accounting Access.

Scheduling is Authorizing

By scheduling payment, a user is authorizing the payment. Should the user that scheduled the payment be the sole payment authorizer, the payment will be processed on the scheduled date.

To make changes to a scheduled payment, click on the payment and then click on the field you would like to edit. You can select the Amount Paid, Pay From, or Payment Date. Note, to change the Pay To account, you need to Delete the payment.

Once you make changes to the payment, select Update Payment.

Authorize a Payment

When you are ready to authorize a scheduled payment, click on the payment and select Authorize in the bottom left corner.

This Payment is Above Your Authorization Limit

If you receive an error stating that the payment is above your authorization limit, please contact your account’s Admin requesting that they update your payment approval limit under User Settings. Learn more here.  

Once all required users authorize the payment, the status will change from Scheduled to Authorized and the funds will be withdrawn from your account to pay your vendor on the Payment Date and move to the Archive tab.