Avoid Duplicate Bills in QuickBooks Online

As mentioned above, MakersHub flags bills as duplicates if they have passed through the system. Those who use QuickBooks Online have the option of an additional safeguard to prevent MakersHub from entering bills with the same vendor and invoice number. 

Navigate to QuickBooks. Click the gear icon in the top right corner and select Account and settings.

On the left-hand task bar, click Advanced. Scroll down to the bottom of the page to Other Preferences and click to edit the fields.

Toggle on Warn me when I enter a bill number that’s already been used for that vendor.

Now, when a bill is approved and pushed into QuickBooks, MakersHub will not be allowed to and an error code will appear next to the bill. When this appears, you know that the bill already exists in your QuickBooks and you can delete the bill in MakersHub.